Microsoft Office Specialist: PowerPoint Associate (Microsoft 365 Apps) — Practice Set 1

Question 1

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to share the current presentation with a colleague so they can view and comment on it directly in Microsoft 365 without downloading the file. Which is the most appropriate method?

Accepted Answer

File > Share > Share with People stores the file on OneDrive and sends a sharing link that allows the recipient to view, comment, or co-edit directly in the browser or PowerPoint app without needing to download and email a file. Emailing a .pptx attachment (A) works but requires downloading and does not enable real-time co-authoring through a shared link. Exporting as PDF (C) does not allow editing or commenting in PowerPoint. Package for CD (D) creates a self-contained package for offline use, not online sharing.

Question 2

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to check the presentation for hidden data such as author name, comments, and revision history before sharing it externally. Which feature should you use?

Accepted Answer

Document Inspector (File > Info > Check for Issues > Inspect Document) scans the presentation for hidden metadata including author information, comments, revision history, off-slide content, and embedded data. It then offers to remove each category found. Spelling & Grammar (B) checks text quality, not metadata. Mark as Final (C) prevents further editing but does not remove hidden data. Slide Master (D) displays layout templates, not document metadata.

Question 3

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to configure the presentation to start the slide show from slide 5 every time instead of from the beginning. How should you configure this?

Accepted Answer

Set Up Slide Show (Slide Show > Set Up Slide Show) has a 'Show slides' section with 'From:' and 'To:' fields. Setting the From field to 5 makes the presentation always begin at slide 5 when started normally. Deleting slides 1-4 (A) permanently removes content. Pressing arrow keys during the show (C) is a manual workaround, not a configuration. Transitions (D) do not hide slides from display; that would require Slide Show > Hide Slide.

Question 4

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to ensure the presentation meets accessibility requirements before publishing. Which TWO actions improve accessibility for users with screen readers? Choose 2.

Accepted Answer

Alt Text (A) describes images to screen readers, allowing visually impaired users to understand visual content. The Accessibility Checker (B) identifies issues such as missing alt text, improper reading order, and insufficient color contrast, and provides guidance on fixing each issue. Converting text to images (C) makes content inaccessible to screen readers because image text cannot be read. Removing speaker notes (D) reduces the information available to presenters but does not help audience accessibility. A high-contrast theme (E) improves visual readability but does not address screen reader accessibility.

Question 5

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to save the current presentation as a PowerPoint template (.potx) so that colleagues can use it to create new presentations. What is the correct procedure?

Accepted Answer

File > Save As > change the 'Save as type' dropdown to 'PowerPoint Template (*.potx)' saves the file in the template format that PowerPoint uses when creating new presentations from the template. PowerPoint automatically suggests the Templates folder as the save location. Exporting as PDF (B) creates a PDF, not a template. There is no 'Save as Template' option under Protect Presentation (C). Saving a theme (D) saves only the design attributes (colors, fonts, effects), not slide layouts, content, or placeholder configurations.

Question 6

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to add a new slide that uses the 'Two Content' layout to display text on the left and an image placeholder on the right. How should you insert this slide?

Accepted Answer

The dropdown arrow next to New Slide on the Home tab displays a gallery of available slide layouts. Selecting 'Two Content' inserts a new slide with the correct placeholder arrangement. Pressing Enter in the Slide Panel (A) inserts a slide using the same layout as the current slide, which may not be 'Two Content'. Insert > New Slide (C) from the main Insert tab adds a slide with a default layout; the layout gallery is accessed via the Home tab. Duplicating and clearing content (D) works but is slower and may inherit unwanted formatting.

Question 7

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to apply a consistent background to all slides in the presentation: a solid dark blue fill with no other design elements. How should you do this?

Accepted Answer

Design > Format Background opens the Format Background pane where you choose Solid Fill and select the color. Clicking 'Apply to All' applies the background to every slide simultaneously. Drawing a rectangle on each slide (B) creates a shape overlay, not a true background, and must be applied to each slide manually. Changing the slide layout (C) affects the content arrangement but not the background color. There is no Default background color setting in File > Options (D).

Question 8

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to hide slides 8 through 12 so they are not shown during the presentation but remain in the file for future use. What is the correct approach?

Accepted Answer

Right-clicking the selected slides and choosing 'Hide Slide' (also available on the Slide Show tab > Hide Slide) marks those slides so they are skipped during the presentation but remain in the file. The slide thumbnails show a strikethrough number to indicate hidden status. Deleting slides (B) permanently removes them. Moving slides to the end (C) still shows them if the presentation runs to the end. Setting the end slide (D) prevents any slides after slide 7, but those slides are not hidden — it's a global show setting, not per-slide.

Question 9

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to create a reusable slide layout that includes a picture placeholder in the top-left corner, a text placeholder for a title, and a footer with the company name. This layout should be available in the current presentation only. Where should you make these changes?

Accepted Answer

View > Slide Master opens Slide Master view where you can add new slide layouts beneath the master. You can insert Picture, Title, and Text/Footer placeholders from the Slide Master tab's 'Insert Placeholder' gallery. Changes made here affect only the current presentation unless saved as a template (.potx). Editing a regular slide (A) creates content, not a reusable layout. Themes (C) provide predefined layouts you cannot customize without Slide Master view. Individual slide editing (D) is not reusable as a layout.

Question 10

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to print speaker notes for all 30 slides, showing one slide thumbnail and the corresponding notes text per page. Which print layout should you choose?

Accepted Answer

Notes Pages (available in File > Print > Settings > Print Layout) prints each slide as a thumbnail in the upper half of the page with the speaker notes text in the lower half — exactly one slide and its notes per page. Full Page Slides (A) prints the slide full-page with no notes. Handouts (1 Slide Per Page) (C) prints the slide full-page without notes. Outline (D) prints only the text content of slides in outline form.

Question 11

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to change the font size of a title placeholder text from 36pt to 48pt. Which is the most direct method?

Accepted Answer

Selecting the text and typing the new value directly in the Font Size box on the Home tab (then pressing Enter) is the most direct way to set a specific font size. Insert > Text Box (B) creates a new text container and does not change the size of existing text. Format Placeholder (C) controls the placeholder's size and position, not the text font size inside it. Slide Master (D) changes the default font size for all slides using that layout, not just the selected text.

Question 12

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to insert a text box on a slide with text that reads vertically from bottom to top. How should you format the text direction?

Accepted Answer

The Home tab > Paragraph group > Text Direction dropdown offers options including 'Horizontal', 'Rotate all text 90°', 'Rotate all text 270°', and 'Stacked'. Selecting 'Rotate all text 270°' (or 90° depending on direction) rotates the text within the placeholder/text box so it reads vertically bottom-to-top. Rotating the text box itself (B) achieves a similar visual result but also rotates the container. Typing one character per line (C) produces stacked characters, not rotated text. WordArt Transform (D) creates curved or arched text, not a clean 90° rotation.

Question 13

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to add a hyperlink to selected text on a slide that opens a specific website when clicked during the presentation. How do you insert the hyperlink?

Accepted Answer

Insert > Link (or Ctrl+K) opens the Insert Hyperlink dialog where you can select 'Existing File or Web Page' and enter a URL in the Address field. When clicked during the presentation, this opens the browser to that URL. Set Up Slide Show (B) configures presentation settings, not hyperlinks. Right-clicking the slide canvas (C) offers paste and layout options, not link insertion. Auto-detection of URLs (D) converts typed URLs to hyperlinks but only when the URL is typed as text, not when applying a link to existing descriptive text.

Question 14

You are working in Microsoft PowerPoint (Microsoft 365 Apps). A slide contains five shapes that need to be moved as a group and maintained in relative position to each other. You also need to apply the same Shape Fill color to all five. What is the most efficient approach?

Accepted Answer

Selecting all five shapes (Ctrl+Click each, or draw a selection box) and then using Shape Format > Arrange > Group > Group creates a single grouped object. You can move, resize, or format the group as a unit. Applying a Shape Fill to the entire group changes all five shapes' fill simultaneously. Individual formatting (B) requires repeated steps. Format Painter (C) copies format attributes but does not group shapes or maintain relative positions during movement. The Selection Pane (D) allows visibility/lock controls but not grouping for coordinated movement.

Question 15

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to insert a picture from an online source and ensure it is correctly credited. Which TWO tasks should you complete after inserting the image? Choose 2.

Accepted Answer

Adding Alt Text (A) makes the image accessible to screen reader users and is considered best practice. Adding a caption text box with source attribution (B) provides the required credit for the image source. Artistic effects (C) are decorative, not a crediting mechanism. Compressing the picture (D) is good for file size optimization but not related to crediting. Grayscale (E) changes the visual appearance of the image but serves no attribution purpose.

Question 16

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You have two overlapping shapes on a slide: a blue rectangle and a red circle. The circle is currently behind the rectangle and cannot be fully seen. How do you bring the circle to the front?

Accepted Answer

When a shape is hidden behind another, the Selection Pane (Shape Format > Arrange > Selection Pane) allows you to click and select objects that may be obscured on the slide canvas. Once selected, using Arrange > Bring to Front moves the circle's layer above the rectangle. 'Bring Forward' moves it one layer at a time. Deleting and re-inserting (B) is destructive and unnecessary. Sort & Filter (C) is an Excel data feature, not a PowerPoint layering tool. Making the circle transparent (D) changes its appearance but does not correct the layering order.

Question 17

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to insert a table with 4 columns and 6 rows on a slide. What is the quickest method to insert the table with the exact dimensions?

Accepted Answer

Insert > Table > Insert Table opens a dialog where you enter the exact number of columns (4) and rows (6). This is the quickest and most precise method. Drawing a table manually (B) requires precision but is slower. Copy-pasting from Word (C) works but depends on having a pre-existing table and may bring unwanted formatting. Inserting a Word Object (D) embeds a Word document, which is overly complex for a simple table.

Question 18

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You have inserted a pie chart on a slide. You need to show the percentage value of each slice directly on the chart without creating a separate legend. Which chart element should you add?

Accepted Answer

Data Labels (Chart Elements > Data Labels) can be added to pie chart slices and configured to show the percentage, value, category name, or a combination. This places labels directly on or near each slice. Chart Title (A) adds only a title, not data values. A Data Table (C) adds a grid below the chart showing the raw values in tabular form, which is separate from direct slice labels. Trendlines (D) are for line/bar charts to show data trends, not applicable to pie slices.

Question 19

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to insert a 3D model of a globe on a slide and rotate it to show the Pacific Ocean side. After inserting the 3D model, how do you rotate it?

Accepted Answer

When a 3D model is selected in PowerPoint, a unique 3D rotation handle (a circle with directional arrows) appears in the center of the model. Dragging this handle rotates the model on all three axes, allowing you to tilt, pan, and spin it to the desired orientation. Right-click rotate (A) provides fixed 2D rotation options, not 3D orientation. Pan & Zoom (C) on the 3D Model tab adjusts which portion of the model is visible in the frame (zoom level), not its 3D rotation. Picture Format rotation (D) applies to pictures, not 3D models' internal orientation.

Question 20

You are working in Microsoft PowerPoint (Microsoft 365 Apps). A user needs to display an organizational chart showing the company hierarchy: CEO at the top, three Vice Presidents below, and two direct reports under each VP. Which SmartArt layout should the user choose, and which level should the VPs be placed at?

Accepted Answer

SmartArt Hierarchy > Organization Chart is specifically designed for organizational structures. In the text pane, the top-level bullet is Level 1 (CEO), sub-bullets are Level 2 (VPs), and indented sub-bullets are Level 3 (direct reports). The layout automatically draws connecting lines to show the hierarchical relationships. Cycle layouts (A) show circular processes, not hierarchies. List layouts (C) show items in order but not branching hierarchies. The Labeled Hierarchy layout (D) is for hierarchy with labels, but all names at Level 1 would place them as peers, not in a hierarchy.

Question 21

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You have inserted an audio clip that should play only on slide 7 and stop when the viewer advances to slide 8. Which TWO settings should you configure on the Audio Tools Playback tab? Choose 2.

Accepted Answer

Setting Start to 'Automatically' (A) makes the audio begin playing as soon as slide 7 appears without requiring a click. Setting 'Stop Playing' > 'After current slide' (B) ensures the audio stops when the viewer advances to slide 8. Loop until Stopped (C) would repeat the audio indefinitely on slide 7, which may not be desired. Play Across Slides (D) is the opposite of the requirement — it allows audio to continue on subsequent slides. Hide During Show (E) hides the audio icon but does not control when the audio stops.

Question 22

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to remove all transition effects from every slide in the presentation. What is the most efficient method?

Accepted Answer

On the Transitions tab, the first option in the transition gallery is 'None'. Selecting it and then clicking 'Apply To All' removes any transition effect from all slides in the presentation at once. Deleting and reinserting slides (B) is destructive and time-consuming. The Animations tab (C) controls object animations, not slide-to-slide transitions. Pressing Delete on slides in Slide Sorter (D) deletes the slides themselves.

Question 23

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You have applied a Fly In animation to an image on a slide. You need the image to fly in from the right side of the slide. Where do you change the direction?

Accepted Answer

After applying the Fly In animation, the Effect Options button on the Animations tab presents directional choices including From Bottom, From Top, From Left, and From Right. Selecting 'From Right' makes the image enter from the right edge. Dragging the image position (B) changes where it is on the slide, not the animation entry direction. Transition direction (C) controls which direction the slide transition occurs, not an individual object animation. The Animation Pane right-click context menu (D) provides 'Effect Options' which opens a dialog — this is valid but less direct than the ribbon button.

Question 24

You are working in Microsoft PowerPoint (Microsoft 365 Apps). A slide contains a text box with three bullet points and an image. You need the bullet points to appear one at a time on each click, and after all three appear, the image should fade in automatically without another click. How should you configure this?

Accepted Answer

Setting the text box animation to 'Appear' with Effect Options 'By Paragraph' and Start 'On Click' makes each bullet appear on a separate click. Setting the image animation to 'Fade' with Start 'After Previous' makes it fade in automatically after the last bullet point animation completes — no additional click required. Option B applies one animation to the whole text box (all bullets appear together) and requires a click for the image. Option C applies separate animations to each bullet individually (more steps) and still requires a click for the image. Option D uses 'After Previous' for the text box, causing it to start automatically rather than on click.

Question 25

You are working in Microsoft PowerPoint (Microsoft 365 Apps). You need to apply the Morph transition to create a smooth visual effect when moving from slide 4 to slide 5. What must be true about slides 4 and 5 for the Morph transition to create the intended effect?

Accepted Answer

The Morph transition animates the movement, resizing, and repositioning of objects that exist on both the source and destination slide. For Morph to create a smooth effect, slide 5 should contain the same objects (or objects with matching names) as slide 4, but in different positions, sizes, or orientations. PowerPoint then animates the transition between the two states. Same layout (A) is not required. Same background (C) is not required. If slide 5 is identical with no changes (D), there is nothing to morph between.

MO-310 — Microsoft Office Specialist: PowerPoint Associate (Microsoft 365 Apps)